If you use MS Word a lot, you’re probably typing in the same information again and again and again. Save time by using the Auto Text function. We’ll show you how.
Speed Up Your Writing with Word’s Auto Text Feature
Microsoft Word’s AutoText lets you insert large chunks of text instantly—perfect for repetitive phrases or paragraphs. Instead of retyping, save your frequently used text as reusable snippets. Just highlight your text and press Alt+F3 to store it.
How to Set Up AutoText
- Create an AutoText Entry
- Type and format the text or graphics you want to reuse.
- Highlight the selection.
- Press Alt+F3 (or go to Insert > Quick Parts > AutoText > Save Selection to AutoText Gallery).
- Give it a memorable name and click OK.
- Insert Your Saved Text
You can add your AutoText at any time using these methods:- Quick Method: Type the first few letters of the name and press Enter when the AutoComplete suggestion appears.
- Keystroke: Type the exact name of the entry and press F3.
- Menu Click: Go to Insert > Quick Parts > AutoText and select your snippet.
Pro Tip: Add the AutoText gallery to your Quick Access Toolbar for one-click insertion. Right-click the AutoText menu in Quick Parts and choose Add to Quick Access Toolbar for even faster workflow.
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